One of the things we talked about when we first started the convention planning is how we're going to manage data. When our attendees purchase their tickets on May 1st, there is a process for each one to ensure they get the classes they want and if they're making payments, how do we track that to ensure accuracy. Each classroom has to be set up, areas have to be moved around, you get the point.
We are lucky enough to have a few technologists on our team and we have created strong systems and databases to make managing our information seamless. From an automatic scheduling program that allows us to enter the number the class, available seats and then place someone in that class while ensure they're able to take the other classes they want to take all the way to a program that allow us to create a booth environment by vendor, we are well prepared. Vendors can easily tell us how they want their booth configured including extras that will make their booths extra special. Once a booth is chosen, that booth is automatically shown as "taken" so we hopefully won't have duplicate booth choices.
All of this makes our jobs easier so we can spend our time working on other things that will make our convention perfect.
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